ITS is keeping pace with the evolution of Artificial Intelligence by exploring the technology, considering potential applications and developing guidelines to ensure its responsible use. By keeping step with these developments, ITS, in collaboration with University partners, is striving to turn this advancement into an asset for our campus community, while staying vigilant of the potential risks.
Gen AI News and Notes
Generative AI
Generative AI is a type of artificial intelligence able to create novel content like text, images, or sounds. Generative AI technology can be used in a variety of ways; from aiding researchers and students in their academic pursuits, to optimizing administrative tasks.
As with any new technology, there are risks. Content creation by AI can potentially be misused, like generating misleading information or deep fakes. Ethical concerns also arise around AI authorship.
As with many digital tools, it's crucial to be aware of its limitations, such as potential biases in algorithms and the inability to replace human insights and connections. Additionally, faculty should offer, and students should defer to, guidelines about appropriate use of AI in coursework, or when such use is prohibited. Students should also be aware of the appropriate and authorized use of AI in each class as outlined by the instructor and in accordance with the University Academic Integrity Policies.
Be aware that any information entered in an AI system (or Large Language Model) may not only be processed but also retained and used by the AI to give answers to others. This means if you enter any personal information about yourself or any confidential Boston College information, that information may be stored and potentially shared with or sold to others.
Important:
- Do not use your BC credentials (BC username, password, or any BC email address) to sign up for publicly available Generative AI tools. When you use your BC email address to sign up for online services, even if they are free, you may be putting your personal information and Boston College data at risk. Not all companies meet BC’s security standards when it comes to protecting user data.
- 'Confidential' and 'Strictly Confidential' data, as defined by the Boston College Data Security Policy, should not be used in the any online AI tool.
- ITS Overview Statement - Generative AI Tool Usage. (PDF)
- Artificial Intelligence in Teaching and Learning. Faculty considering the use of Generative AI themselves, or possible use by students in their classes, should refer to the Center for Teaching Excellence’s page.
- Get Tech. Acquisition of new AI software or subscription, like any other software, is subject to the “GetTech” process. Learn about the University Tech Acquisition process.
Use of AI tools must comply with all existing University policies.
Microsoft Copilot is available for current students, faculty (full time and part time), and staff (computer users) to engage and experiment with AI in a protected environment.
Copilot provides data protection within the BC community, when used with BC credentials as described below. Microsoft states: “User and organizational data are protected, chat prompts and responses in Copilot are not saved, Microsoft has no eyes-on access to them, and they aren’t used to train the underlying large language models.” Other tools, like ChatGPT, do not currently offer this kind of data protection for BC.
To get started with Copilot, go to copilot.microsoft.com:
- Click Sign in.
- Enter your username@bc.edu
- When prompted, select Work or school account.
- Complete the Boston College Single Sign On and 2-step verification.
- Once logged in, you’ll see “bc.edu” in the upper left, and “protected” in the upper right, indicating that both your personal and BC information is protected.
Data Security Considerations: 'Confidential' and 'Strictly Confidential' data, as defined by the Boston College Data Security Policy, should not be used in the Microsoft Copilot platform, or any online AI tool, without University review. Additionally, this agreement with Microsoft MAY change in the future, and users should take notice of any changes in the Terms of Service published by Microsoft or notices from Boston College about the privacy of the Microsoft Copilot platform.
Additional Information:
- Microsoft Copilot resources for Educators
- Copilot privacy and protections from Microsoft.
- For assistance accessing Copilot, contact the Help Center at 617-552-HELP (4357) or help.center@bc.edu, or your local Technology Consultant (faculty/staff).
Microsoft Copilot is an AI-powered chat platform connected to the web. Microsoft refers to it as an AI companion. It is a Generative AI (GenAI) platform designed for individual use to generate text, images, and audio.
- ITS is providing access to the Microsoft Copilot chatbot available at https://copilot.microsoft.com
- Copilot for Microsoft 365 is not included as it requires a separate per user/per month subscription fee.
- GitHub Copilot is not included as it requires a separate per user /per month subscription fee.
- Copilot in Windows is disabled by default at BC because currently it does not provide the same data protections as Microsoft Copilot on the web.
- ITS and the Provost’s Office are providing Copilot as an opportunity to explore AI in a BC-specific environment, that is safe and secure.
- As part of a license agreement between ITS and Microsoft, BC’s version of Microsoft Copilot has data protection. Specifically this means that 1) Prompts and responses aren't saved, 2) Microsoft has no eyes-on access to organizational data, and 3) Chat data isn't used to train the underlying large language models.
- While there are numerous AI platforms, by licensing Microsoft Copilot, ITS is able to provide eligible members of the BC community access to features that are normally only available via user subscription.
- Microsoft Copilot is available as part of a license agreement with BC, so your data is secure. You can upload content to it, and can be assured that your data is protected and will not be used by the AI to train its algorithm. However, confidential data should not be used in any AI tool (see data security question/answer below).
- Since Microsoft Copilot uses ChatGPT as its base technology, BC users are getting access to ChatGPT technology without having to pay separately for it.
'Confidential' and 'Strictly Confidential' data, as defined by the Boston College Data Security Policy, should not be used in the Microsoft Copilot platform, or any online AI tool, without University review. Additionally, this agreement with Microsoft MAY change in the future, and users should take notice of any changes in the Terms of Service published by Microsoft or notices from Boston College about the privacy of the Microsoft Copilot platform.
ITS and the Provost’s Office are actively exploring a wide range of options to suit the many needs of the BC community. Different groups, such as researchers and administrators, may require different AI tools, so other platforms will be made available as needs arise.
Center for Digital Innovation in Learning
Engaging with Generative AI
Center for Teaching Excellence
Artificial Intelligence in Teaching and Learning
Libraries
Guide to Generative AI